Initiating bids and tenders, submission of proposals to the CRC, drafting contracts, verifying invoices, process payments, assessment of suppliers, supervision and coaching of staff, drafting of annual supply plans, coordination of operation issues with other UN agencies

HR management – draft vacancy notice, short-list of candidates, preparation of contracts, ensure staff entitlements implementation, training and coaching of staff, administering of he Career Management System, facilitate staff movements including visa support, relocation and shipments, issue travel authorizations, control the travel claim finalization, etc Manage personnel - six regular staff (drivers, Admin Clerk, Admin Assistant, and Finance Assistant) and 12 support staff (guards, cleaners, and technician) Procurement – initiate tenders, prepare bids and submissions to the Local Contracts Committee, draft and finalize contracts with the suppliers, monitor procurement process, verify invoices, order business cards, etc Cars and drivers – monitor and control drivers’ daily schedule, periodic maintenance, monthly checking of fuel consumption and overtime reports, etc General office administration – cooperation/negotiations with the Landlord, initiate minor repair requests, ensure cleaning services, identify service providers, ensure proper functioning of the reception area, prepare official letters, faxes and Note Verbal, liaise with the governmental authorities, develop relations with the MFA (Protocol, Visa departments) organize workshops and other events (UN day, etc), Security – order and control the issuance of the ID cards, update security warden cards, order security equipment, monitor guards performance, coordinate fire security drill with the UNDSS, etc Financial management – administering of the office petty cash flow, perform the back-up functions of the Finance Assistant, prepare inputs for budget submissions, approve payment requests

Provide visa support

Foreign Languages, Diploma

UNICEF, Administration/procurement

UNHCR, Administration